CONCUR - EXPENSE REIMBURSEMENT
- All expense reports are due monthly.
- You are eligible to submit up to two reports per month.
Mileage (Mileage Personal Car):
- Travel mileage and tolls must be point to point travel, originating at home address and based on direct travel to locally based NY/NJ address.
- Coaches can expense business related mileage up to a maximum of 100 miles per round trip. If you are given an assignment 100+ miles round trip, you are eligible to expense the mileage.
- Travel mileage at the rate of $0.25 per mile (Mileage)
Tolls (Other Transportation Costs):
- All business-related tolls can be expensed
Other (Training):
- Coaching Passes / WYSL Coaching Pass Course Cost / Sideline Sports / Coaching Pass
Background Check Cost and/or Club registration (if applicable)
Rideshare Policy RBYP
Policy Statement:
Rideshares, such as Uber, Lyft, or other similar services, are not a reimbursable expense form of transportation for coaching and game day work-related travel.
Mileage Reimbursement Process:
If a rideshare is used to travel for coaching or game day work purposes, staff members are eligible to receive mileage reimbursement for the trip (not the total amount of the rideshare trip).
Exceptions:
Any exceptions to this policy must receive prior written approval from your regional manager. Failure to adhere to this policy may result in the denial of reimbursement and/or disciplinary action.
CERIDIAN - TIMESHEETS
- Timesheets are due every week on Saturday by 11:59 pm.
- Each shift MUST have a standardized comment IN ALL CAPS.
- Each shift MUST be authorized.
Events |
Projects |
Employee Comments |
Orientation Education Meetings |
Education - R# |
Orientation Day # Education Meetings |
Junior Coaching Shadowing |
Junior coach - R# |
TEAM NAME *ONLY ENTER TEAM NAME EXACTLY AS WRITTEN IN YOUR TRAINING SCHEDULES* |
Training Game Day Tournament |
Club Name |
TEAM TRAINING TEAMNAME GAMEDAY TEAMNAME TOURNAMENT *MUST BE IN ALL CAPS AND EXACTLY AS WRITTEN IN YOUR TRAINING SCHEDULE* |
Training Coverage Game Day Coverage |
Club Name |
TEAMNAME TRAINING COVER TEAMNAME GAMEDAY COVER |
Seasonal Development Plan Team Meetings Sports Session Plan Team Report (Intro, Mid, and End of Season) Player Evaluations |
Admin - R# |
TEAMNAME TASKNAME |
Clinics |
Clinics - R# |
CLINICNAME |
Technical Camp |
Camp-Location |
GROUP COLOR |
Residential Day Camp |
Resi-Location |
GROUP COLOR |
RDS Technical Camp |
Camp-RDS Location |
GROUP COLOR |
RDS Residential Camp |
Resi-RDS Location |
GROUP COLOR |
ADMIN PAY & RESPONSIBILITIES
Admin responsibilities are required for all trainers coaching travel teams.
Task |
Hours per Team |
Frequency per Season |
Total |
Details |
SEASONAL DEVELOPMENT PLANS |
0.5 |
1 |
0.5 |
Age and stage-appropriate development plan sent via the portal by the end of week 2 |
TEAM MEETINGS |
0.5 |
1 |
0.5 |
In-person or virtual meeting with the parents of each team coached, held by the end of week 1 |
SPORTS SESSION PLANNER |
0.5 |
11^ |
5.5 |
At least one session plan for every team coached, visible in your SSP account weekly |
TEAM REPORT |
0.5 |
3 |
1.5 |
Introduction or welcome back message (email), mid-season team report (portal), end of season team report (portal) |
PLAYER EVALUATIONS |
1.5 |
3 |
1.5 |
One evaluation per player registered, created on the portal, and sent to the admin at the end of each season |
* All Team Development Tasks should be billed under your Admin R# project in Ceridian Dayforce using the following format:
"TEAM NAME TASK NAME" (Eg. 2018 HURRICANES SEASONAL DEVELOPMENT PLAN)
^ Program length may vary for each club.
